SCIENCE TALK ’23

POSTER & ART SUBMISSION TIMELINE

Submissions Open: OPEN NOW
Submissions Close: Proposals for posters and art will close Wednesday, March 1, 2023 at 11:59pm Pacific Time.
Notification of Acceptance: Proposers will be notified on a rolling basis and no later than Friday, March 10, 2023.

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PRESENTATION OPPORTUNTIES

Do you have engaging science communication projects, research, best-practices or science art you’d like to share? Join us in presenting a dynamic and productive online/in-person hybrid science communication conference. You can participate from anywhere in the world. Here’s your chance to share your work with other science communication practitioners, facilitators, and professionals.

Please use this opportunity to teach the audience a new science communication skill, concept, or research, share lessons learned about a project or collaboration, or share a science communication art piece, project, or collaboration. We ask that you refrain from pitching your services or business.

At SCIENCE TALK ’23 our theme is Giving Science a Voice. In your poster or art submissions, consider how your project, art, poster etc. embodies or demonstrates that core function of science communication, or demonstrates giving a voice to those who may not usually have one.

Poster & Art Session Proposal Form: https://forms.gle/ktfZw1ow8dLQbGMW9

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PRESENTER GUIDELINES

In-Person Presenters:

• All presenters MUST REGISTER for the conference.
• Must show proof of full COVID vaccination (including two-week interval after second dose) has been completed on or before the first day of the conference, April 6, 2023.
• While we hope for a robust and safe in-person conference, we know that travel plans may change based on COVID developments in the weeks prior to the conference, and we are planning to switch in-person presentations to online if needed. We strongly encourage in-person participation and believe we can hold a safe, fun, and meaningful event.
• In-person presentations will take place in Portland, OR the evening of Thursday, April 6 starting at 5:30pm Pacific Time.
• In-person presenters will be encouraged to also submit presentation materials to the virtual conference platform “gallery” so that virtual-only attendees may still engage with the content. See below.

Virtual Presenters:

• All presenters MUST REGISTER for the conference.
• All virtual presenters must upload their presentation materials to our virtual conference platform “gallery” by March 24, 2023. They have the option to upload up to (1) image, (2) PDFs, and/or (1) 5-min video or link to a YouTube video. They may utilize all or some of these options to personalize their “gallery” space.
• Presenters must be available LIVE and in REAL-TIME for Q&A/discussion on the conference platform for at least 1 hour during the virtual conference program March 29 – April 4. Most likely: Monday, April 3. Details TBD; thanks for your patience!
• Virtual presenters must have access to a computer with a camera, microphone, and internet access to engage with conference attendees.

PROPOSAL SELECTION PROCESS AND TIMELINE

All proposal submissions will be reviewed by the conference committee and a curated list of proposals will be made available to the Association of Science Communicators community in late October for voting.

Everyone in the ASC community will have an opportunity to vote for the speakers and sessions that they think should appear at the conference.

Proposal Deadline: Friday, October 7, 2022, at 11:59pm Pacific
Voting Begins: Monday, October 24, 2022
Voting Ends: Monday, November 7, 2022, at 11:59pm Pacific
Notification of Acceptance: Speakers whose proposals have been accepted will receive notice no later than Monday, November 14, 2022
Early Bird Conference Registration Opens: Thursday, December 1, 2022

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SPEAKING OPPORTUNITIES

There are three types of speaking opportunities at SCIENCE TALK ’23: Short Presentation, Panel, and Workshop.

Short Presentation Guidelines:

• Session time: 20 minutes total (including Q&A)
• Maximum of 2 presenters
• Presenters will receive 1 full-price registration that can be split with a second presenter, if applicable

Panel Guidelines:

• Session time: 40 minutes speaking, 5-10 minutes moderated Q&A
• Minimum 3 to Maximum 4 panelists, PLUS an additional moderator if desired
• Panelists will each receive 1 full-price conference registration per person
• The proposal must include at least two prospective panelists (yourself plus one other, or two others if you plan to moderate). We will work with you to identify and recruit other panelists and/or moderators if needed.
• Panels should be planned as either all in-person or all virtual.

Workshop Guidelines:

• Session time: 60-90 minutes. Please indicate preferred timing on the submission form.
• Maximum of 4 speakers
• A maximum of 2 workshop speakers will receive full-price conference registrations.
• Speakers should plan to offer their workshop either as all in-person speakers, or all virtual
• Workshop should be interactive, with some formal presentation.
• Audience: Minimum 20, Maximum 100. Please indicate preferred audience size on form.

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SPEAKER GUIDELINES

As the newly named Association of Science Communicators, we would love to see sessions targeted toward professional/veteran science communicators. However, we still encourage sessions aimed at all audiences and levels of science communication. In an effort to ensure that our audience is getting the information that is most appropriate for them, all speakers are asked to identify a target audience for their presentation:

• Professional/Veteran science communicators
• Trainee science communicators
• All conference attendees

Speakers should use this opportunity to teach the audience a new science communication skill or concept, or share lessons learned about a project or collaboration. We encourage discussions of science communication theory, evaluation of science communication activities, science communication research, or putting research into practice. We ask that you refrain from pitching your services, products, or business.

In-Person Speakers:

• Must show proof of full COVID vaccination (including two-week interval after second primary dose) has been completed on or before the first day of the conference, April 6, 2023.
• While we hope for a robust and safe in-person conference, we know that travel plans may change based on COVID developments in the weeks prior to the conference and we are planning to switch in-person speakers to online if needed. We strongly encourage in-person participation and believe we can hold a safe, fun, and meaningful event.

Virtual Speakers:

• All virtual speakers must participate LIVE and in REAL-TIME.
• We require all virtual speakers to attend a 30 min “tech check” meeting in the 2 weeks prior to the conference to confirm lighting, sound, and conference schedule. We will work with you to find a tech check meeting time that works with your schedule.