SPEAKER GUIDELINES
As the newly named Association of Science Communicators, we would love to see submissions for sessions targeted toward professional or veteran science communicators. However, we still encourage proposals for sessions aimed at all audiences and levels of science communication. In an effort to ensure that our audience is getting the information that is most appropriate for them, all speakers will be asked to identify a target audience for their presentation:
- Professional/Veteran science communicators
- Trainee science communicators
- All conference attendees
Please use this opportunity to teach the audience a new science communication skill or concept, or share lessons learned about a project or collaboration. We encourage discussions of science communication theory, evaluation of science communication activities, science communication research, or putting research into practice. We ask that you refrain from pitching your services, products, or business.
At SCIENCE TALK ’24 our theme is Opening Doors. In your poster or art submissions, or panel, short talk or workshop sessions, consider how your project, art, poster etc. embodies or demonstrates opening more doors to science communication and communicators.
In-Person Speakers:
- We strongly encourage full completion of up-to-date COVID vaccination for both speakers and attendees at least 2 weeks before the conference.
- While we hope for a robust and safe in-person conference, we know that travel plans may change based on COVID developments in the weeks prior to the conference and we are planning to switch in-person speakers to online if needed. We strongly encourage in-person participation and believe we can hold a safe, fun, and meaningful event.
Virtual Speakers:
- All virtual panel, short talk and workshop speakers must participate LIVE and in REAL-TIME.
- We require all virtual speakers to attend a “tech check” meeting sometime in the 2 weeks prior to the conference to confirm lighting, sound, and conference schedule. We will work with you to find a tech check meeting time that works with your schedule.
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SESSION GUIDELINES
There are four types of speaking opportunities at SCIENCE TALK ’24: Short talk presentation, Workshop, Panel, and Poster or Art. Speakers accepted in one of the other session formats may also submit a poster and/or art.
Submissions for all speaking opportunities are now closed.
Short Talk Format & Guidelines:
- Session length: 20 minutes total, including Q&A
- Maximum of 2 presenters
- Presenters will receive 1 full-price registration that can be split with a second presenter, if applicable. Travel is not included.
- If there are 2 presenters, they should plan to present either as both in-person, or both virtual
Workshop Format & Guidelines:
- Session length: 60 or 90 minutes total. Please indicate preferred length on the submission form.
- Maximum of 4 speakers
- Workshop speakers will receive 2 full-price registrations that can be split between speakers as applicable. Travel is not included.
- If there is more than 1 speaker, they should plan to offer their workshop either as all in-person, or all virtual
- Workshop should be interactive, with some formal presentation.
- Audience size: Minimum 20, Maximum 100. Please indicate preferred audience size on form.
Panel Format & Guidelines:
- Session length: 40-45 minutes speaking, 10-15 minutes moderated Q&A
- Minimum 3 to Maximum 4 panelists, PLUS an additional moderator if desired
- Panelists will each receive 1 full-price conference registration per person. Travel is not included.
- Your submission must include at least two prospective panelists (yourself plus one other, or two others if you plan to moderate). We will work with you to identify and recruit other panelists and/or moderators if needed.
- Panelists should plan to present as either all in-person or all virtual
POSTER & ART GUIDELINES
All poster and art presenters MUST REGISTER for the conference. Unfortunately we are unable to provide registration or travel compensation. Please review our ethics policy and other speaker guidelines posted above.
In-person poster & art presentations will take place during a dedicated session at the Tiffany Center in Portland, OR, on Thursday, April 11, 2024 starting at 5:15pm Pacific Time. You will be provided with a poster bulletin board or a 6-ft table, depending on your need.
In-person presenters are encouraged to also submit their presentation materials to the virtual conference platform “gallery” so that virtual-only attendees may still engage with the content.
Virtual posters & art can be presented online by uploading materials to our virtual conference platform, Whova. Presenters can upload up to (1) image, (2) PDFs, and/or a link to (1) 5-min video (YouTube, Vimeo, etc.) to personalize their “gallery” space. Virtual materials will stay available for viewing throughout the virtual and in-person portions of the conference. Presenters must upload their presentation materials to Whova by March 29, 2024.
Virtual presenters must have access to a computer with a camera, microphone, and internet access to engage with conference attendees.
